A decision guide for Subcontractor
Practical AI and automation workflows for Subcontractors
Pick the subcontractor task in front of you. Each workflow is labeled by what actually does the work: an AI agent, AI assisting you, or conventional software.
1 workflows · Workflow guides; no independent tool testing claimed
Start here
Start with the task that costs you the most time each week, and try it on a small, non-confidential sample first.
Which workflow fits?
Turn signed T&M tags into a priced change order request with AI
Extra work gets lost when daily T&M tags sit in a truck until month end. Photograph each signed tag, have Claude or ChatGPT transcribe it into a fixed table (crew by trade, hours, equipment, materials, description, reference number), marking anything it cannot read as UNREADABLE, then have Copilot in Excel price the rows with the labor rates, equipment rates and markups you enter from your subcontract and roll them into a change order request log. The tags document what happened; entitlement and price still have to be agreed.
AI assists A signed tag usually confirms who and what was on site, not that the work is extra or what it is worth. Entitlement, notice deadlines, rates and markups come from your subcontract, and every transcribed row needs checking against the tag photo. Not legal advice.
Open the workflow →
Get ready once
- Tool access and a confirmed license.
- A sample project file you are allowed to share.
- A reviewer for anything that leaves your desk.
Know when to stop
- Stop if inputs, units or code editions are unclear.
- AI output and clean software reports do not establish adequacy; the professional of record is responsible.
A practical sequence
- Pick one workflow.
- Run it on a sample.
- Check the result against the source.
- Adopt it on a live project with review.